How to Write Training Module Cover Sheets

TeamOJT Tip of the Month for February, 2006

(Note: See Tip of the Months for October and December, 2003 for information on how to write training modules and performance objectives.)

Each training module needs a cover sheet to serve as an instructor guide. Simply make up a form containing the following information:

• Module number, title, and type. The number and title should match the number and title used for the corresponding training module. Most training module titles should begin with "How to." Indicate the module type, that is, whether it is a skill module or a knowledge module.

  Example:

  Module No. 1.a.
  Title: How to Change a Flat Automobile Tire
  Type: Skill

• Performance objective. Write the condition, performance statement, and standard, in that order.

  Example:

  Given the appropriate tools, (condition), change a flat automobile tire (performance statement) within 20 minutes (standard).

• Trainer preparation. Describe any action the trainer must take to be ready for the training session.

  Example:

  Make sure the car is on level ground, transmission is in park (or first gear), and hand brake is on.

• Special requirements. These include safety precautions; certifications or qualifications to perform the task; and equipment, materials, and facilities to be used.

  Example:

  Use extra safety precautions when required.

• Prerequisite modules. These serve as reminders for both trainer and trainee, and should include module number and title.

  Example:

  How to Attach a Jack to an Automobile-Module No. 1.a. (1); How to Operate a Jack-Module No. 1.a. (2)

• Procedure for training delivery. The exact procedure varies by task and by whether the module focuses on a skill or on knowledge. The five steps of the OJT cycle should be written on each cover sheet.

  Example:

  1. Trainer and trainee establish a shared mental model.
  2. Trainer demonstrates how to change a flat tire.
  3. Trainer coaches trainee through changing a flat tire.
  4. Trainee changes a flat time without coaching and receives immediate feedback.
  5. Trainer and trainee debrief the training session.

• Notes/Purpose. Include any notes that may help the trainer in preparing for the session or aid the trainee's understanding of the task. Some trainers like to indicate the level o f difficulty of the task here: low, moderate, or high. Also indicate why learners are receiving this instruction and how it relates to the entire job.

  Example:

  The training is normally conducted in a garage, but occasionally may be carried out under adverse circumstances, such as at night, in bad weather, or on a non-level surface. Changing a flat tire is required for certification as an auto mechanic.

• Author(s). Include the name or names of the module authors.

  Example:

  J. Turnbull, R. Conroy, M. Chevis, A. Brown

• Approval. The name(s) (and signature(s)) of the approval person, team, or department should be on the cover sheet.

  Example:

  L. Steinbeck

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